Safeguarding and Welfare Requirement: Preschool Records
St. Mark’s Pre-school maintains records and obtains and shares information to ensure the safe and efficient management of the pre-school, and to help ensure the needs of all children are met.
10.7 Preschool Records
POLICY STATEMENT
We keep records and documentation for the purpose of maintaining our business. These include:
- Records pertaining to our registration
- Landlord/lease documents and other contractual documentation pertaining to amenities, services and goods.
- Financial records pertaining to income and expenditure.
- Risk assessments.
- Employment records of staff including their name, home address and telephone number.
- Names, addresses and telephone numbers of anyone else who is regularly in unsupervised contact with children.
We consider our records as confidential based on the sensitivity of information, such as with employment records. These confidential records are maintained with regard to the framework of the Human Rights Act (1998) and GDPR (2018).
PROCEDURES
- All records are the responsibility of the management team who ensure they are kept securely.
- All records are kept in an orderly way in files and filing is kept up-to-date.
- Financial records are kept up-to-date for audit purposes.
- Health and safety records are maintained; these include risk assessments, details of checks or inspections and guidance etc.
- Our Ofsted registration certificate is displayed.
- Our Public Liability insurance certificate is displayed
- All our employment and staff records are kept securely and confidentially.
- Consent is obtained to keep personal records for staff, committee, children and parents/carers.
We notify Ofsted of any change:
- in the address of the premises;
- to the premises which may affect the space available to us or the quality of childcare we provide;
- to the name and address of the provider, or the provider’s contact information
- to the person managing the provision;
- any significant event which is likely to affect our suitability to look after children; or
- any other event as detailed in the Statutory Framework for the Early Years Foundation Stage DfE 2020)
We notify the Information Commissioner’s Office (ICO)
- of any serious breaches of data (please see data breach policy)
Other useful publications and legal framework information can be found on the Early Years Alliance website
10.7 Preschool Records
POLICY STATEMENT
We keep records and documentation for the purpose of maintaining our business. These include:
- Records pertaining to our registration
- Landlord/lease documents and other contractual documentation pertaining to amenities, services and goods.
- Financial records pertaining to income and expenditure.
- Risk assessments.
- Employment records of staff including their name, home address and telephone number.
- Names, addresses and telephone numbers of anyone else who is regularly in unsupervised contact with children.
We consider our records as confidential based on the sensitivity of information, such as with employment records. These confidential records are maintained with regard to the framework of the Human Rights Act (1998) and GDPR (2018).
PROCEDURES
- All records are the responsibility of the management team who ensure they are kept securely.
- All records are kept in an orderly way in files and filing is kept up-to-date.
- Financial records are kept up-to-date for audit purposes.
- Health and safety records are maintained; these include risk assessments, details of checks or inspections and guidance etc.
- Our Ofsted registration certificate is displayed.
- Our Public Liability insurance certificate is displayed
- All our employment and staff records are kept securely and confidentially.
- Consent is obtained to keep personal records for staff, committee, children and parents/carers.
We notify Ofsted of any change:
- in the address of the premises;
- to the premises which may affect the space available to us or the quality of childcare we provide;
- to the name and address of the provider, or the provider’s contact information
- to the person managing the provision;
- any significant event which is likely to affect our suitability to look after children; or
- any other event as detailed in the Statutory Framework for the Early Years Foundation Stage DfE 2020)
We notify the Information Commissioner’s Office (ICO)
- of any serious breaches of data (please see data breach policy)
Other useful publications and legal framework information can be found on the Early Years Alliance website
This policy and the provisions practices will be reviewed periodically and kept up-to-date in accordance with any changes in legislation.
This policy was adopted at a meeting of Little Birds Pre-school committee on: 21.01.2014
Reviewed and Updated: 08/05/2018
Reviewed and agreed: 27/04/2021
